VAM | Leaver Process

VAM | Leaver Process

Overview:
The below document contains the detailed procedure on how to perform user leaver request for VAM.
We will get the request from the client that includes the “Leaver IT Access Form” containing all the necessary information of the user who will be leaving the organization. Always double check if we have the approval signatures on the form before we proceed.

Client:
 VAM
Please ask Ben/Stutee/Anthony/Paul to add the leaver form to the client's shared folder.


Steps:
Step 1: Get the user first name and last name from the form and check his last day.
Once you have this information navigate to -> ConnectWise ->Client name -> Azure HK -> PMM1 server (VAM-HK-AZ-PMM1) -> Select Control.
Once you're in the machine, Navigate to the AD server:
ADUC> vam.viridianam.com > VAM > HK > Users > 0365 > select the user and right click on the user > Reset Password.


Step 2:  Once we have reset the user's password, we would need to update it the password vault.
Go to Devolutions > Zsubmission > Support > Leaver > Create User name and password > add > View




Step 3 : Navigate to O365 admin Centre > Users > select the user > User details will be popped up > Click on "Block sign-in" > Save changes.



Step 4: Removal of Distribution List membership.
To identify which DL groups that the leaver is a member of, we need to go to Azure Portal.
Portal.azure.com > Users > Search the  User > Groups 


Now, go to Exchange Admin center > Recipients > Groups > Distribution List > search for the DL name > View all and manage members > select the leaver's name and remove.


If the client requested the user mailbox to be converted to shared mailbox, this is how you will do it.

Go to Exchange Admin Centre > Recipients >Mailboxes > select the user > Convert to Shared Mailbox > Refresh > Validate.


Step 5: Removal of License
Please note that you cannot convert a user mailbox to Shared Mailbox if it no longer has a license. So be sure that you convert it first (If only specified in the Leaver IT Access Form) before removing the license.

O365 Admin Center > Search for the leaver's name > Licenses and apps > Uncheck the licenses. 


Step 6: Disable account and Remove Group Membership in ADUC.

From Control Center, go to VAM and search for server VAM-HK-AZ-PMM1

Open Server Manager -> Tools -> Active Directory Users & Computers. 

Right click on arc.arcmcap.com domain > Find > Search for the leaver's name > Find now > Right click on the leaver's name > Disable Account





Step 7: Capture group memberships in a notepad and save it to C:\Temp\Leavers in PMM1 

Run this command in Administrator powershell to get all group memberships of the leaver.
Get-ADPrincipalGroupMembership username | select name

Copy the entire command with the results of the membership and save it as a notepad.




After saving the notepad in C:\Temp\Leavers, you may now proceed in removing all the group memberships of the leaver in ADUC.

On the Member Of tab > Select the first group the press and hold SHIFT key then press the last group membership to select all, then click Remove. Retain Domain Users.


Then move the leaver's username to Leavers OU.







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